Once we got past the first few matches worth of b!tch!ng about having to pre-register, most people have come to not only accept it but like it. Now we are starting to run into some other issues. I'd be interested to see what the people on the registration end think.First off, as the MD, I need to make sure that the people who regularly help setup get registered. Also I need to be sure that the regular people who shoot the match every month and frequently act as RO and scorekeeper get a fair shot at registration. Without these two groups, there won't be a match.The way I've been doing this is as follows. We can handle 75 people at a match - and that's a stretch sometimes. I cap pre-registration at 68 (including me and two others). That gives me 7 slots plus no-shows for walkons. Right now, I send out the crew invite 10 days in advance, an email to the regulars the next day, and everyone else the day after that. This month, the slots filled up in about 18 hours - before the final email even went out. That meant that the occasional shooter and new people never even got a chance to pre-register.So, here is your chance to be the MD for a day. What, if anything, would you do different?
I don't know that there is anything you can do to the current system without someone being upset. From what I understand, you have a set time that you need to be off the range (and cleaned up) as well as a time as to when you can start shooting (both of these elements are out of your control, correct?) Short of expanding the match itself (using the 100 yard range in addition to the others or enlarging squads a bit) I don't know that there is anything you can do to make extra room for new and occasional shooters (which is unfortunate because USPSA clubs are limited in the area - at least in my area).
I think that no matter how you handle registration, the guys that shoot at the club regularly and going to do everything that can to take advantage of the early notice. That may mean one guy having a smart phone and signing up himself and his 6 shooting buddies as soon as the email hits his inbox.
You could setup a blog/website for USPSA at Southern Chester and post announcements as to when registration is open to the public, and include the link to Formstack. York IWLA handles pre-registration with a public announcement on thier blog, instructing anyone that wants to shoot email them with details. You could continue to email the setup crew and usual RO's a day in advance to ensure you've got enough volunteer help to run the match.
Just kind of thinking out loud....